Author: Dundalk FM

  Dundalk Media Centre CLG 2025 Annual General Meeting Date: 16th September 2025 Time: 7.15 pm Place: Community Offices, Partnership Court, Park Street, Dundalk, A91 V2KF Item Description Responsible 1 Welcome and Introductions Chairperson 2 Apologies Secretary 3 Reading and Acceptance of Minutes Secretary 4 Chair’s address and review of actions from previous AGM Chairperson 5 Manager’s Report Manager 6 Presentation of Financial Report & Questions Auditor/Treasurer 7 Acceptance of Financial Report Treasurer 8 Appointment of an Auditor Secretary 9 Programme and Technical Committee Report P & T Committee 10 Human Resources Committee Report HR Committee 11 Sound and Vision Committee Report S & V Committee 12 Events Team Report Events Team 13 Motions (Note 1) Secretary 14 Election of Board Members in accordance with Articles of Association Section 35 (see below). (Note 2 – Membership Forms , Note 3 – Proxy Form, Note 4 – Nomination Form, , Note 5 – Code of Conduct) Secretary 15 Any Other Business Chairperson 16 Meeting Close Chairperson A Board of Directors Meeting will take place immediately after the AGM.   Note 1 Motions Members of Dundalk Media Centre CLG are encouraged to express views and perspectives from their point of view or on behalf of their Community Group/Statutory Group on discussion items. Motions Form Note 2 Membership 2025/2026 Membership is open to community and statutory groups. All presenters and Board Members are required to join as a member of the station. Individual Membership 2025 – 2026 Statutory Group Membership 2025 – 2026 Community Group Membership 2025 – 2026 Note 3 Proxy Form – members who are unable to attend may appoint a proxy to vote in his/her absence by completing this form and returning it by 5pm on Tuesday 9th September 2025. 5 Dundalk Media Centre CLG AGM Proxy Form 2025 Note 4 Nomination Form Dundalk Media Centre CLG AGM Nomination Form 2025 The Articles of Association state the number and category of directors along with the procedure for the rotation of directors as follows: Directors 35 The Board of Directors will be comprised of the following persons: six elected persons from the register of individual volunteers, six elected persons from the register of voluntary community organisations, two elected persons from the register of statutory authorities. A gender balance of 60/40 shall be intended for the Board of Directors. Rotation of Directors 45. The Directors to retire in every year shall be those who have been longest in office since the last election, but as between persons who became Directors on the same day, those to retire shall (unless they otherwise agree amongst themselves) be determined by lot. 46. A retiring Director shall be eligible for re-election. 48. No person other than a Director retiring at the meeting shall, unless recommended by the Directors, be eligible for re-election to the office of Director at any general meeting unless, not less than three nor more than 21 days before the date appointed for the meeting, there has been left at the office notice in writing, signed by a Member duly qualified to attend and vote at the meeting for which notice is given, of his intention to propose such a person for election, and also notice in writing signed by that person of his willingness to be elected. 50. The Directors shall have power at any time, and from time to time, to appoint any person to be a Director either to fill a casual vacancy or as an addition to the existing Directors, but so that the total number of Directors shall not at any time exceed the number fixed in accordance with these Articles. Any Director so appointed shall hold office only until the next Annual General Meeting, and shall then be eligible for re-election, but shall not be taken into account in determining the Directors who are to retire by rotation at such meeting. Note 5 Each Board Member will sign the Code of Conduct 2025 Code of Conduct refers to: Transparency, Conflicts of Interest and workings of the Committee. This includes: Acknowledging legal responsibility to act in the best interests of the organisation. Respect the confidentiality of meetings. They are the governing body members of a legal incorporated entity. Work in accordance with ‘Conflict of Interest’ policy and declare any conflict of interest. Embody the principles of good governance in all actions